Backup Basics

Nowadays, we have a vast amount of data stored on our computer’s hard drive or mobile device. Whether it’s business data, financial information, or personal documentation, all are data that needs to be protected and are too valuable to lose.  Therefore, it is imperative to have a backup strategy to prevent data loss.

File backup can be done on a physical device (ex. USB flash drive, DVD, CD, external hard drive) or on the web using a cloud-based online storage.  When using a backup device, users need to make sure to keep the device in a safe place and easily accessible for doing a regular backup. On the other hand, using a cloud based backup service has the advantage of storing data in a safe remote location and can be accessed through internet connection.

File Sync vs. File Backup

File sync (ex. Dropbox, OneDrive, Google Drive) is a service that syncs a folder on your computer to the cloud.  Users choose which folder or directory should be synced. This allows users to access and work on those folders across devices.  Note that the rest of the data on the computer are not synced or stored by the service.  In the event of data loss, these services provide a rollback feature where users can recover files that were synced.

File backup (ex. Blackblaze, Carbonite, Mozy) is a service that automatically back up all data on your computer to the cloud. Any new or modified data will be backed up without dragging-and-dropping files.  Using backup service requires little to no setup from the user.  If there is a system crash or data loss, these services provide a rollback feature to restore all backed up data.

Respite for Hardware Failure

Any hardware will wear out eventually and can encounter defect, which could lead to data loss.  A local computer expert may not be able to rescue the data.  That is why backing up data as part of your cyber routine is important.  It is also a good idea to back up in more than one place: physical removable device, in case there is no internet connection, and cloud storage.  

Attached Backup is Useless

Data loss can occur due to ransomware attack. That is when a hacker puts malicious software (i.e. malware) on your computer and encrypts the data that blocks access to it unless a ransom is paid. 

There is no reason not to have back up and pay money to ransomware extortionists. Storage cost has gone down significantly for the last five to 10 years.  One of the ineffective backup strategies companies employ, is putting their backups on network drives or connected devices. This is useless since hackers can easily find and infect those.  

With business continuity plans in place that include a tested backup strategy, you can quickly roll back and restore the system using the latest backup.

Sanders IT Consulting Can Help

Backups are a CRUCIAL part of protecting your data! We’ve partnered with Carbonite to keep businesses running smoothly. Whether it’s computer protection, server backup or both, you can easily find the solution that meets your needs. For details, go to

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